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Senior Project Manager – Student Information System (SIS) Implementation

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Position Details

Position Information

Position Title Senior Project Manager – Student Information System (SIS) Implementation
Position Number S328
Department Project Management
Regular/Temporary Regular
Full-Time, Part-Time Full Time
Months per year 12
Benefits Eligible Yes
Physical Class Twenty pounds or less

Job Duties

Job Purpose

The Senior Project Manager will manage the Student Information System (SIS) implementation project, an initiative of the five undergraduate institutions of The Claremont Colleges. The Senior Project Manager will work with various stakeholders to ensure operational objectives are achieved within deadlines and budgets.
Management will include successful project definition, planning, budgeting, time estimating, scheduling, project staff planning, resource leveling, and organizing. This individual must be able to lead high-performance project teams for the successful implementation of the SIS with little to no guidance. The Senior Project Manager manages all factors that govern implementation success to ensure high-quality delivery within time, cost, and quality parameters established by the Executive Team. He/she will have a heavy responsibility to influence stakeholders to follow standard project management practices to achieve implementation goals. He/she serves as primary contact for stakeholders with critical change initiatives. With limited guidance, develops a sound implementation plan for meeting implementation strategies, within Project parameters. The Senior Project Manager will integrate planning activities with all vendor project management teams; report on project status; advise project leadership; assess and evaluate project health and take corrective action as appropriate. He/she exemplifies an entrepreneurial mindset by proactively managing project deliverables, identifying and remedying issues and risks, resolving action items and maintaining open communication with all stakeholders. This individual provides expert analytical insights into implementation progress through detailed reporting and presentations designed to give stakeholders a comprehensive assessment of the progress of the implementation.

Essential Functions

•Under the direction of the Project Owner, define project team roles and responsibilities, serve as a member of the Executive Committee, and implement executive decisions.
•Plan and set project goals and milestones based on input collected from functional and user groups, monitor project health and initiate corrective action to ensure project success.
•Schedule, organize and conduct project team meetings for the Executive Committee, Functional Implementation Groups, and various other advisory or governing bodies. Manage day-to-day operations with the Project Implementation Partner.
•Leads initiatives and process improvement efforts by applying innovative problem-solving techniques. Proactively identify risks and bottlenecks and propose solutions.
•Provide project status assessments, updates, and analysis to various decision makers. Develop and implement a communications plan regarding the project timelines and deliverables.
•Act as a coordinator to ensure the submission of supporting information for decisions, documenting decisions and work efforts, developing appropriate work packages, and maintaining schedules.
•Work collaboratively with managers to resolve issues of resource allocation and escalates as necessary.
•Assist in developing and monitoring project budgets or financial plans and providing status reports designed for wide distribution to multiple committees.
•Assist in executing communications and change management plans.
•Ensure all program and project activities comply with standards and procedures of The Claremont Colleges.
•Other duties as assigned.

Education

Required Education Summary

The following qualifications must be met in order to satisfy the requirements:
•Bachelor’s degree

Preferred Education

The following qualifications are preferred:
•Current Project Management Professional (PMP) or other Project Management certification.

Experience

Required Experience Summary

•7 years of experience implementing student information systems or software. implementations of a comparable type in institutions of higher education.
•At least three years’ experience managing multi-year projects.
•Experience participating in diverse and flat work setups.

Preferred Experience Summary

•A minimum of 10 years of experience implementing student information systems or software implementations of a comparable type in institutions of higher education or similar industries, in the role of Project Manager or role in like responsibility.
•Extensive experience with utilizing Project Management software to manage large scale, complex projects.
•Experience or strong familiarity in using Kanban, Agile Manifesto, or comparable methodologies.
•Experience with Workday products or similar enterprise cloud software applications.
•Familiarity with the liberal arts and the mission and culture of liberal arts colleges in American higher education

Knowledge and Critical Skills

Required Knowledge and Critical Skills

This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills and abilities not listed below:
•Experience designing and creating reports for management and senior leadership.
•Demonstrated excellence in communication and presentation to various audiences: management, peers, users.
•Skill in accepting feedback and adjusting to meet a wide range of client needs.
•Capacity to be proactive, creative, forward looking—identify potential problems, bring them to the attention of people concerned, propose innovative solutions.
•Demonstrated excellence with project management best practices.
•Proven record of customer service excellence.
•Excellent analytical, problem solving, and organizational skills.
•Demonstrated ability to handle multiple priorities.
•Ability and desire to work in a collaborative, multi-stakeholder team environment.
•Entrepreneurial project manager mindset.
•Excellent written and oral communication skills, listening skills, discretion, professional integrity, and tact.
•Ability to establish and maintain a collaborative environment, to work as a team-player in a fast-paced but also consensus-oriented environment.
•Strong analytical skills and attention to detail.
•Demonstrated excellence with tools such as MS Project and MS Office (Word, Excel, PowerPoint, Visio).

Preferred Knowledge and Critical Skills
Work Schedule

This is a fixed-term position expected to last for three years. The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday–Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit.

Eeo Statement
ADA/OSHA

This job description defines the essential job duties of this position. Claremont University Consortium expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, Claremont University Consortium will review this job description and make changes of business necessity.

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents