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Original Cataloging and Metadata Team Leader

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Please see Special Instructions for more details.

Candidates applying by July 5, 2017 will receive first consideration.

Position Details

Position Information

Position Title Original Cataloging and Metadata Team Leader
Position Number S320
Department The Claremont Colleges Library
Regular/Temporary Regular
Full-Time, Part-Time Full Time
Months per year 12
Benefits Eligible Yes
Physical Class Twenty pounds or less

Job Duties

Job Purpose

The Claremont Colleges Library (CCL) is vitalizing its programs and services for collecting, preserving, and making discoverable digital content. The Claremont Colleges Digital Library (CCDL) and Scholarship@Claremont, our digital publishing platform and institutional repository, contain rich collections including faculty and student publications and primary resources. We are seeking skilled individuals with enthusiasm and passion to work with faculty, students, and librarians to create collaborations in the creation and use of digital resources in research, teaching, and learning. The CCL’s digital asset collections, including original content and open educational resources, will grow as our partnerships with intercollegiate programs, such as Digital Humanities, Envirolab Asia, and the Center for Teaching and Learning, mature. We are looking to create a robust technical and staffing infrastructure to support these activities, and the Original Cataloging and Metadata Team Leader (OCMTL) will play a role in leading the way.
The OCMTL provides leadership, vision, and strategic direction for the description and discoverability of the Claremont Colleges Library’s (CCL) information resources. The OCMTL supervises two cataloging staff assistants in creating metadata for information resources in all formats, including physical and electronic materials in the general collections, special collections, and the library’s growing digital assets. The OCMTL collaborates widely within IRS and across other library divisions in providing training and ensuring metadata support for current and future modes of scholarly communication. The successful candidate will have a clear vision for the future of metadata and resource discovery and access, and will work to achieve that vision in a technological environment that includes the CCL’s integrated library system – OCLC’s WMS — and other digital platforms.

The OCMTL will establish, implement, oversee, and evaluate standards, policies, procedures, and best practices for cataloging and metadata. She/he will prioritize and allocate staffing and funding resources for the CCL’s cataloging and metadata projects. The OCM team will perform original cataloging and create metadata for materials in multiple languages and formats.

This position will work closely with other Information Resources and Systems (IRS) management team members to oversee daily operations and strategic projects. The OCMTL will collaborate with the Special Collections and Libraries (SCL) division to identify and prioritize rare and unique materials requiring description.

Working closely with colleagues in digital asset management, the OCMTL will manage workflows for metadata creation and quality control for growing collections of content in the Claremont Colleges Digital Library and Scholarship@Claremont, the institutional repository. The OCMTL will also collaborate with colleagues in the SCL and Research, Teaching, and Learning Services (RTLS) divisions to maximize discovery of our digital content and originate and implement a digital preservation plan.

Essential Functions

• Following international, national, and local standards and best practices, leads the OCM team in creating original and complex copy cataloging records for CCL resources
• Supervises two cataloging staff assistants, as well as student workers assigned to cataloging projects
• Works closely with the director and other IRS managers in establishing, implementing, and evaluating cataloging and metadata policies, procedures, and best practices designed to facilitate discoverability of unique resources and enhance the user experience
• Collaborates closely with the Director of SCL to establish cataloging priorities for rare and unique materials, including determining appropriate levels of description for groups of materials and selecting materials for digitization
• Prioritizes materials for in-house metadata work and/or outsourcing
• Organizes, manages, and evaluates outsourced cataloging
• Reviews Encoded Archival Description (EAD) finding aids prepared by SCL librarians, archivists, staff, and student assistants for the purpose of assigning name, subject, form/genre, and title headings; coordinates creation of collection-level catalog records in the CCL’s discovery system
• Performs original and complex copy cataloging and creates metadata for materials in multiple languages and formats
• Trains CCL staff and student assistants to perform cataloging and metadata creation; reviews the work produced
• Actively represents the CCL in professional associations devoted to cataloging and metadata at the international, national, regional, and local levels; maintains currency with new, emerging, and established standards in the field; shares knowledge and expertise with colleagues
• Contributes to the Claremont Center for Engagement with Primary Sources (CCEPS) through teaching, mentoring, and training students, cataloging and creating metadata, processing collections, and contributing to interpretive work, such as exhibitions, publications, and programs
• Collaborates closely with librarians engaging in information literacy instruction to facilitate student exposure to analog and digital primary resources in the classroom and through other methods
• Engages in advancement activities, such as grant applications and donor relations, in support of the CCL’s strategic plan


Required Education Summary

MLIS from an ALA Accredited program, or equivalent combination of education and experience in a closely related field

Preferred Education


Required Experience Summary

• At least two years of professional experience in cataloging and metadata creation in an academic or research library
• Experience with AACR2/RDA cataloging standards
• Experience cataloging in OCLC Connexion or WMS Record Manager
• Experience or working knowledge of at least one non-MARC metadata language such as Dublin Core

Preferred Experience Summary

• Experience managing staff and/or project teams
• Experience with rare materials and special collections cataloging and Encoded Archival Description (EAD)
• Experience working with CONTENTdm, bepress, or DSpace

Knowledge and Critical Skills

Required Knowledge and Critical Skills

• Excellent spoken and written communication skills, including the ability to train staff and students

Preferred Knowledge and Critical Skills

• Bibliographical proficiency in one or more languages besides English

Work Schedule

The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday–Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit

Eeo Statement

This job description defines the essential job duties of this position. Claremont University Consortium expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, Claremont University Consortium will review this job description and make changes of business necessity.

Special Instructions to Applicant

Candidates applying by July 5, 2017 will receive first consideration.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Curriculum Vitae
  2. Writing Sample
  3. Reference Letter