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Staff Accountant

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Position Details

Position Information

Position Title Staff Accountant
Position Number S096
Department Financial Services
Regular/Temporary Regular
Full-Time, Part-Time Full Time
Months per year 12
Benefits Eligible Yes
Physical Class

Job Duties

Job Purpose

This positions provides a spectrum of financial accounting services to the Claremont Colleges
by preparing, reviewing, and processing general, investment, grant, and other accounting transactions, as well as assisting the Assistant Controller with various internal/external audits.

Essential Functions

Percent of Time:

50 – 30%

1. Provide General Accounting Services

• Preparing and entering journal entries; reviewing journal entries for appropriate coding, authorization and reasonableness
• Monitoring and reconciling assigned balance sheet accounts, and following through on reconciling items with Financial Services and constituents.
• Performing bank account reconciliations, and following through on reconciling items with Financial Services and constituents
• Maintaining and reconciling fixed asset and debt service accounting records
• Reviewing payment requests for appropriate documentation and accuracy. Identifying taxability issues and modifying payment requests accordingly (i.e. 1099 status, sales tax accrual, treaty status, etc.).
• Reviewing spend requests for proper coding and reasonableness
• Preparing payments of sales/use tax accrual and tax returns to the state and participating in sales/use tax audit
• Preparing/processing month, quarter, and year end general ledger closing and related transactions
• Monitoring, analyzing, and assisting in daily cash management duties
• Maintaining monthly financial reports for accuracy and completeness
• Assisting in compliance and regulatory reporting

50 – 20%

2. Provide Investment Accounting Services

• Maintaining investment sub-ledger accounting system
• Maintaining and reconciling asset accounting for trust and institutional investments
• Maintaining and reconciling unitized pooled investments, including spending policy income and gain appropriation
• Monitoring and reconciling settlement of pool cash balances for pooled investments
• Recording and reconciling non-cash gifts, as well as, processing the proceeds of sales of non-cash gifts
• Producing monthly and quarterly investment accounting reports for the Business Offices

50 – 10%

3. Provide Grant Accounting Services

• Reviewing payment requests spend requests, and journal entries for allowability of charges under grant terms
• Preparing and processing invoices to grantors and drawdown requests. Monitoring payments and following up when necessary
• Preparing post-award and ad-hoc status reports for grantors, institutions and auditors
• Recording grant set up and close transactions
• Providing assistance with post award grant monitoring


4. Assist with Internal/External Audits

• Preparing audit schedules.
• Providing assistance and responses to auditors.


5. Other


• Participating in cross training with other team members and other teams
• Contributing to the team functioning as a consistent, knowledgeable and reliable resource for our constituents
• Performing other duties as assigned


Required Education Summary

Bachelor’s degree in accounting or related field, or an equivalent combination of education and experience.

Preferred Education


Required Experience Summary

Accounting experience in a non-profit organization or institution of higher education, (preferred).

Preferred Experience Summary

Knowledge and Critical Skills

Required Knowledge and Critical Skills

Proficient in Microsoft Office products, with demonstrated strong skills in Excel. A demonstrated self-starter, with strong analytic, problem solving, critical thinking and research skills. Ability to communicate clearly in writing and orally. Strong customer service orientation and ability to work well with diverse internal and external constituents in a team-oriented environment. Demonstrated time management, multi-tasking skills and ability to meet deadlines in a busy environment. Ability to independently organize, prioritize and carry out responsibilities. Proficiency in various accounting software systems and other information technology, and the ability to learn new software. Ability to share knowledge and information and to learn new tasks. Project a professional image through dress, demeanor and office environment. Demonstrated ability to maintain confidentiality of sensitive information. Possession and maintenance of a valid California Driver License and a DMV record that meets the requirements set by the College’s insurance carrier. Successful completion of criminal, DMV and credit background checks.

Preferred Knowledge and Critical Skills
Work Schedule

The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday–Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit.

Eeo Statement

This job description defines the essential job duties of this position. Claremont University Consortium expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, Claremont University Consortium will review this job description and make changes of business necessity.

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have at least a bachelor's degree in a field related to this position?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents